Set up companies
In Maxxton, a company represents a physical front office or reception location. It is used to group cash transactions handled at that site, and a daily cash clearance is performed to maintain accurate and up-to-date records.
Consider it as the financial identity of each reception desk or service point.
Create a company
- Navigate to Finance Manager, expand the Configuration menu item, and select Companies.
- Click Create company.
- Fill in the details
- Name: the company name must be unique.
- Company number: this number is displayed in the financial transaction report for the company and can be used for mapping in your accounting software.
- Linked AO: select the AO associated with the company.
💡 Tip
If you have one point of sale per location, name it after that. If you manage multiple companies for a single location, use a more specific name such as ‘Location A Reception’ or ‘Location A Beach Side’.
Configure options
-
Include all accounts in cash clearance: enable this to include all cash-reception accounts linked to the company and its location in the cash clearance. When enabled, manual selection and editing of accounts will not be possible.
Disable this option if you wish to manage cash accounts manually during the cash clearance process. - Auto fill start balance for next day: enable this to automatically set the next day’s start balance equal to the drawer’s current total. This keeps all cash in the drawer and sets the safe deposit to €0.00.
Edit a company
- Click the kebab menu and select Edit in the top-right corner of the company screen.
- Add or remove clearance cards as needed.
- Edit a cash clearance card’s ledger using inline editing directly in the list.
Delete a company
- Click Delete company in the header of the company screen.