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Link ledgers to resources

finance manager content manager
40 views · September 11th, 2025 · 5 min read

Table of contents

  1. Note
  2. Configuration
  3. Inheritance
  4. Tip
  5. Content Manager: link single resources to ledgers
  6. Content Manager: Batch updates
  7. Content Manager- Import File
  8. Finance Manager- link single ledger to resources
  9. Unlinking or change the linking of resources
  10. Warning
  11. Tip

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For accurate financial reporting, all resources that can be booked in a reservation must be linked to a ledger. In Maxxton, you link ledgers to resources to ensure revenue, costs, and adjustments post to the correct account in your financial system. For instance, you might want to book your income from a linen addon under a different ledger than your income from a reservation, or report your maintenance costs under a different ledger than cleaning costs.

Note

All resources must be linked to a ledger. If resources are not linked, they are not entered into a journal, resulting in inaccurate financial reporting.

Content Manager dashboard offers information on any missing configurations. Be sure to check this dashboard for any accommodations or add-ons that may lack linked ledgers.

 

This article focuses on linking the following resources to ledgers:

  • Accommodation types
  • Add-ons
  • Units

We do this mainly because the other resources will be linked to a ledger when creating them. Please refer to the respective articles to find more information on this configuration.

Configuration

Inheritance

Maxxton utilises data inheritance, which allows configurations applied to a higher-level parent in the hierarchy to be automatically inherited by the underlying resources.

For example, when an add-on is added to an Accommodation type, it is automatically associated with all the underlying Units due to inheritance.

Tip

Link your ledgers to the highest level in the hierarchy to increase efficiency and consistency in your configuration. You can always override inheritance for exceptional cases by linking a different ledger to a resource on a lower level.

 

There are different ways to link resources to ledgers. Depending on your task or situation, you may prefer to use a specific approach.

  • If you want to link or update the ledger of a single resource, you can easily do so directly from the resource details in Content Manager.
  • To update multiple resources, consider using the batch updates or import file features in Content Manager. Batch updates allow you to modify existing resources, while import files enable you to link resources directly upon their bulk creation.
  • If you create a new ledger which needs to be linked to existing resources, you may want to use the linking capabilities directly from the ledger details in Finance Manager.

We will now guide you through each of these four ways to link ledgers to resources:

Content Manager: link single resources to ledgers

These entities can be linked to a ledger:

  • Accommodation types
  • Add-ons
  • Units (when a ledger is linked to an accommodation type, the unit ledger is automatically inherited from the accommodation type. You can override this setting.)

Follow the steps below to link the entities:

  1. Navigate to Content Manager and select an entity from the main menu to link a ledger.
  2. Click on the entity to open its details.
  3. Click on the Settings action icon on the details of the entity.
  4. An Advance settings pop-up will appear on the right.
  5. Navigate to the Ledger settings in this pop-up.
  6. Verify the Link ledger is enabled.
    1. Please note, this will be disabled for units which will inherit the ledger from the parent (accommodation type).
  7. Select a Single ledger or a Ledger group.
    1. Single ledger: Ledger is linked according to the main administration/bookkeeping system according to each location. For each ledger, the right VAT/TAX tariff is selected.
    2. Ledger group: Used for add-ons which can be booked by different locations and should get another ledger based on the location of the booking. By combining the resort group/location group with the ledger group, the user can set up multiple ledger configurations for different combinations of locations.
  8. Select the appropriate ledger (group).

You will now see the ledger specified in the settings of your resource.

Content Manager: Batch updates

Follow the steps below to link Accommodation types to a ledger:

  1. Navigate to Content Manager and select Batch updates from the main menu. You will see an overview of past updates.
  2. On the bottom right, click on New batch update
  3. Use the filters to search for the accommodation type you want to update. In the panel on the right, make sure all accommodation types that you want to edit are selected.
  4. Click on Next step.
  5. Enter relevant information in the Describe your changes and click on Ledger settings under Advanced settings.
  6. Fill in the appropriate fields that pop up under Ledger Settings.
  7. Click on Next step.
  8. An overview of the scope of your changes is displayed. Review these carefully. To modify your batch update, click on the Previous step. To enforce the batch update, click on Start batch update.

The status of your batch update is visible in the Batch updates overview. You can open the batch update to review the changes made.

Content Manager- Import File

These entities can be linked to a ledger:

  • Accommodation types
  • Add-ons
  • Units (when a ledger is linked to an accommodation type, the unit ledger is automatically inherited from the accommodation type. You can override this by following the steps below).

Only use this method of linking ledgers to resources when you are creating these entities, for example, during an implementation or when opening a new location.

Follow the steps below to link the ledgers to the entities:

  1. Navigate to Content Manager and select Batch updates from the main menu.
  2. Click on Import at the bottom right. You will see an overview of past imports.
  3. Click on Download import template at the top right and select the appropriate import template file. Use Add-on creation for linking ledgers to add-ons, and Accommodation and unit type for linking ledgers to accommodation types.
  4. Fill out all necessary fields in the import file. Refer to the Information Sheet for additional guidance on the import file.
  5. Make sure to fill out the column Ledger name (and/or Ledger Inheritance when applicable) or Ledger group name (and/or Ledger Group Inheritance when applicable) based on your preference of a Single ledger or Ledger group:
    1. Single ledger: Ledger is linked according to the main administration/bookkeeping system according to each location. For each ledger, the right VAT/TAX tariff is selected
    2. Ledger group: Used for add-ons which can be booked by different locations and should get another ledger based on the location of the booking. By combining the Resort group/location group with the Ledger group, the user can set up multiple ledger configurations for different combinations of locations.
  6. Save your import file.
  7. Navigate back to the screen where you downloaded the import template file. On the top right, click on New import.
  8. Specify the import file you are about to upload and proceed to upload the file.
  9. Make sure to test run, and when approved, click on Import.

You will now see the status of your import in the Import batch status overview. You can review the changes made by your import here.

Finance Manager- link single ledger to resources

These entities can be linked to a ledger:

  • Accommodation types
  • Add-ons
  • Units

Follow the steps below to link the entities:

  1. Navigate to Finance Manager, expand the Configuration menu item, and select Ledgers.
  2. Search for the ledger you would like to link.
  3. You will now see, on the right side of your screen, an overview of the details of your selected entities. You will also see a card called Linked to the ledger. Under the card title, you will see different tabs for the different entities that can be linked via this panel.
  4. Click on the Link located at the bottom right of the panel to link a new resource.
  5. From the pop-up screen, select all resources under this category that you want to link to the ledger.
  6. Click on Link to save your changes.

You will now see your added resource and ledger in the resource details.

Unlinking or change the linking of resources

Did you make a mistake? Does the entity no longer need to be linked to this ledger? Don’t worry! You can change the ledger or unlink ledgers from the settings panel of the resource. To do so, follow these links based on your use case:

  1. For altering a single case, do so from Content Manager.
  2. For altering multiple cases at once, do so from Content Manager - Batch Updates.

Warning

All entities must be linked to a ledger for accurate and compliant financial reporting. Do not remove a link without adding a new one.

 

Tip

Review any missing configuration from the dashboard of Content Manager.

 

 

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