Set up admin organisations

Admin organisations form the backbone of your finance and legal structure in Maxxton. They determine how revenue, taxes, and documents are tracked and reported.

• Itʼs the highest financial entity in Maxxton.
• It represents the legal entity that invoices your customers and produces journal entries
• One admin organisation can group several companies (point of sales) and holiday parks.

Create an admin organisation

1. Navigate to Finance Manager, expand the Configuration menu item, and select Admin organisation.
2. Click Create admin organisation.
3. Enter the required information:
   1. Name (mandatory)
   2. Code (mandatory)
   3. Description (optional)
   4. Financial transaction report journal (optional)
   5. Cost center (optional): cost center can be applied for intercompany payments and visible in the journal outputs (Financial Transaction Report and Revenue Distribution)
   6. Admin organisation is headquarters (optional): this toggle can be enabled for cash remittance processing for payments received at the headquarters (outside of specific parks) only if you have admin organisations per location; you can enable one additional admin organisation as the headquarters.
   7. Currency (mandatory)
   8. Legislation type (optional - select if operating in Austria, France, Italy, or Spain)
4. Click on Create.

Add addresses

 Click on the Address action icon on the admin organisation overview page.

1. Click Create new address in the Registered office address card.  
2. Enter the address details.
3. Click Next step. 
4. Select the Location on the map (optional).
5. Select the date from which the office address is valid. 
6. Click Create address.
7. Similarly, create an Invoice address if it is different from the Registered office address.

Required ledger setup

• Set up a fiscal year ledger (required to generate financial outputs).
• If you use a legislation type, also create a deferred ledger.

Country-specific configuration

If you select a legislation type (NF525, SDI, SII, etc.), enter the fields below in the Admin organisation details pop-up by clicking on the Admin organisation details action icon: 

France (NF525)

• Legal name (without legal form) 
• Legal form (e.g. SAS, SNC)
• VAT number 
• SIRET
• RCS city 
• Social capital 
• APE code 
• RCS

Spain (SSI)

• Legal name 
• Legal form 
• VAT Number
• SIRET (used for NIF) 
• Social capital
• APE code

Italy (SDI)

• Legal name 
• Legal form
• VAT number
• Social capital 
• APE code
• Tax regime
• REA registration 
• Tax code

Edit an Admin organisation

1. Open the admin organisation overview
2. Click on the kebab menu (top right) and select Edit.
3. Edit the information you want to change.
4. Select Update.