Set up cash clearance

Cash clearance allows you to close the cash register at the end of a shift or day. It helps you check whether the total amount of cash, card, and other payments in the register matches the transactions recorded in Maxxton. This feature is essential for accurate financial reconciliation and reporting.

Create a cash clearance

1. Navigate to Front Office Manager and select the Cash clearance menu item.
2. Click on Create a new cash clearance.
3. Make sure all the cash accounts linked to the campsite are selected.
4. Count all coins and banknotes in the physical cash register and enter the amounts.
5. Enter the amounts for all card payments processed via the terminal, using the card payment receipts in the physical cash register.
6. If applicable, enter the amounts for all cheque and ANCV payments received.
7. Specify the amount to remove from the cash register and carry over to the next day in the Start balance for next day field in the Balance management card.
8. Check the total in the Summary section. There could be two scenarios:
   1. Scenario 1: No cash difference:
      1. Click on Save.
   2. Scenario 2: Cash difference:
      1. Click Show transactions to view the details of all transactions included in this cash clearance.
      2. Identify potential mistakes.
      3. If possible, correct errors via the cash register:
         1. Select an article or a combination of articles to reach the amount you need to correct. For example, if an item was paid using the wrong payment type, enter an opposite transaction with the same payment type.
         2. Add these items to the basket and adjust the quantities to create a negative amount corresponding to the correction.
         3. Click Pay and select the appropriate account.
      4. If you were not able to correct the mistake, enter a reason for the difference in the dedicated field (max 255 characters).
      5. Click on Save.

You have now created the cash clearance. The system generates a transaction report, visible in Finance Manager, and assigns a unique number.