Set up ledgers

A ledger groups financial transactions under one account, helping you track and report income, expenses, and VAT accurately. Ledgers are linked to resources and used to generate journals and financial reports.

Ledgers should align with your bookkeeping structure. For example, if your external system uses ledger 8000 for turnover, use the same number in Maxxton. Keeping them consistent helps prevent reconciliation issues.

How to create a ledger

1. Navigate to Finance Manager, expand the Configuration menu item, and select Ledgers.
2. Click on Create ledger.
3. Fill in the following fields:
   1. Ledger name (required)
   2. Ledger number (required): use the same number as in your accounting software.
   3. Ledger type (optional): choose profit and loss or balance sheet. This does not affect calculations. It is only for visual grouping.
   4. Description (optional)
   5. VAT (optional): links a VAT tariff to the ledger for accurate VAT calculations.
4. Click on Next step.
5. Enable the following options if required:
   1. Split ledger on financial transaction report: If enabled, entries are split by line. If disabled, you receive aggregated journal entries (e.g. instead of 10 lines of €100, you will see one line of €1000).
   2. Holding report on ledger: adds prices of add-ons, linked to the ledger, to the accommodation turnover.
6. Click Next step again.
7. Add a Cost centre (optional). It enriches output for systems using cost allocation.
8. Click Create ledger.

The ledger now appears in the overview.

Internet payments

For payment providers (e.g., Mastercard), only the name and ledger number are required. Linking a VAT value is not mandatory. Add a description if relevant.

Edit a ledger

1. Open the Ledgers page in Finance Manager.
2. Click on the kebab menu (top right) and select Edit.
3. Edit the information you want to change.
4. Click on Update.